Move-in inspection rules in Quebec: what landlords and tenants need to know
In Quebec, move-in inspections are not legally required under the Civil Code, but documenting unit condition is strongly recommended given that disputes are adjudicated by the Tribunal administratif du logement (TAL).This guide covers Quebec tenancy law only. For other provinces, see our [rental laws guides].
In Quebec, there is no legal requirement under the Civil Code of Quebec for landlords or tenants to complete a formal move-in inspection report. However, completing one is strongly recommended for both parties and can prevent significant disputes at the end of the tenancy.
Is a Move-In Inspection Required in Quebec?
No. Quebec law does not require a formal move-in inspection or prescribed form, according to tenantrights.ca citing the Civil Code. Despite this, completing a written inspection report at move-in is one of the most effective steps both landlords and tenants can take to protect themselves. Disputes about the unit's condition at the end of a tenancy are handled by the Tribunal administratif du logement (TAL), and a documented record of move-in condition is valuable evidence.
What Should Be Documented?
Both parties should walk through the unit together and note the condition of all rooms, walls, floors, ceilings, windows, appliances, fixtures, and any other features. Any existing damage, marks, or issues should be recorded clearly in writing. Taking dated photographs of every room adds a strong layer of supporting evidence.
Who Should Sign the Report?
Both the landlord and the tenant should sign the completed report and each retain a copy. A signed report that both parties have agreed to carries significantly more weight if a dispute arises at the TAL at the end of the tenancy.
Are Security Deposits Relevant in Quebec?
No. Security deposits are prohibited in Quebec under article 1904 of the Civil Code. Since there is no deposit to claim against, the move-in report serves primarily as evidence of the unit's condition at the start of the tenancy if the landlord later claims compensation for damage through the TAL.
What Should Tenants Do if a Landlord Will Not Do an Inspection?
If a landlord refuses to complete a move-in inspection, tenants should conduct their own independent walkthrough, document everything with dated photos and written notes, and send a copy to the landlord in writing. This creates a record the tenant can rely on if a dispute arises later.
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