Move-in inspection rules in Ontario: what landlords and tenants need to know
Move-in inspections are optional but commonly used to document the unit’s condition at the start of a tenancy and reduce disputes over damage at the Landlord and Tenant Board later.This guide covers Ontario tenancy law only. For other provinces, see our [rental laws guides].
In Ontario, a move-in inspection is not legally required under the Residential Tenancies Act, 2006, but it is strongly recommended for both landlords and tenants. Without a documented record of the unit's condition at move-in, disputes about damage at move-out become much harder to resolve.
Is a Move-In Inspection Required in Ontario?
No. Ontario law does not require landlords to complete a formal move-in inspection or use a prescribed form. However, completing one is considered best practice and can prevent significant disputes later. Many landlords use a standardised condition inspection report to document the unit's state before the tenant moves in.
Who Should Be Present?
Both the landlord and the tenant should attend the inspection together and sign the completed report. This creates a mutual record of the unit's condition that both parties have agreed to. If the landlord is unavailable, the tenant should conduct their own independent inspection and document everything in writing.
What Should Be Documented?
Go through each room systematically and note the condition of walls, floors, ceilings, windows, doors, appliances, fixtures, and any other features. Record any existing damage, staining, marks, or issues clearly. Taking dated photographs of every room adds an important layer of evidence alongside the written report.
What About the Last Month's Rent Deposit?
Unlike some other provinces, Ontario does not permit damage deposits. The only deposit allowed is a last month's rent deposit. Since there is no damage deposit to claim against, the move-in inspection serves primarily as a record for resolving disputes at the Landlord and Tenant Board (LTB) if damage claims arise at the end of the tenancy.
What Should Tenants Do if a Landlord Will Not Do an Inspection?
If a landlord will not complete a move-in inspection, tenants should conduct their own independent walkthrough, document everything with dated photos and written notes, and share a copy with the landlord in writing. This creates a record that can be used if a dispute arises later.
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